Brown-Forman Executive Assistant - Asia in Singapore, Singapore
For nearly 150 years, Brown-Forman Corporation has enriched the experience of life by responsibly building fine quality beverage alcohol brands, including Jack Daniel’s Tennessee Whiskey family of brands, Super Premium American Whiskey Woodford Reserve, Super Premium Single Malt Scotches Ben Riach, and The Glendronach, as well as Finlandia Vodka, Herradura and El Jimador tequilas, Chambord liqueur, among others. Brown-Forman’s brands are supported by over 4,700 employees and sold in more than 165 countries worldwide.
Brown-Forman Asia is one of the operational units of the Brown-Froman International division. Asia presents one of the largest opportunities for Brown-Forman globally and is expected to continue to be one of the most significant growth contributors to the company. With Japan and China as key markets, B-F Asia is composed of 19 countries with 100+ employees distributed across offices in 10 key mega-cities. From a portfolio perspective, Asia is largely led by our flagship Jack Daniel’s Tennessee Whiskey, presenting a large opportunity for our Super Premium portfolio of American Whiskeys and Single Malt Scotches.
Meaningful Work From Day One
The Executive Administrative Assistant will provide personalized secretarial and administrative support in a well-organized and timely manner. The incumbent will work on a one-to-one basis on a variety of tasks related to Asia Leaders working life and communication. This role is to provide support to the business management team in the B-F Asia (General Manager, Finance Director, Marketing Director, and HR Director) as well as other functional regional directors based in the Singapore office.
You Can Look Forward To
Administrative support to Asia Leadership Team
Support preparation of meetings and presentations, analyses and documents relating to the Directors’ needs
Ensuring proper flow of internal documents.
Make travel arrangements for Directors
Preparing expenses report for Directors
Act as the point of contact between the executives and internal/external clients
Handle requests and queries appropriately
Arrange meetings and appointments and provide reminders
Take minutes and accurately enter data
Office and Facility Management
Office supply management (office needs, such as stationery, kitchen supplies)
Mail and courier delivery coordination (international and domestic)
Point of contact for the manager of the facility
Solving and following up issues connected to the facility
Communication of the important message from the building to the employees
Support with organizing events for employees (celebrations, festive occasions)
Managing any ad hoc projects related to the office, as refurbishment, move etc.
We Are Looking For People Who
Organised, detailed-oriented, ability to work independently
Experience with computer applications in particular advanced skills for office suites (Microsoft platforms or Google Suite)
Handling multiple projects to completion by agreed deadlines.
1 year experience in the similar position, fresh graduates are most welcome to apply
Experience with SAP and other financial/commercial data systems is highly desirable
Due to the current health crisis related to COVID-19 and the escalating visa/travel restrictions in place, we're currently unable to extend offers to anyone who cannot work from Singapore due to lockdown visa/travel restrictions, or other restrictive measures until further notice. Consequently, we will be prioritizing candidates who can start in this location by set date as expected. We're keeping the situation under review and would adjust our position should the restrictive measures be removed later on.
Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.
Business Area: Emerging International Division
Req ID: JR-00002047